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The following document contains recommendations and tips for the use of Oracle Calendar within the division of Administration and Finance. Each implementation of Oracle Calendar will vary according to departmental and individual needs. Consequently, the items below are intended to serve as recommendations, not requirements.
Change Password
Archiving Meetings
Receiving Notification of New, Modified or Deleted Entries
Sending Notification of New, Modified or Deleted Entries
Configure your Agenda View
Setting Agenda Reminders
Off-line and Agenda Download Options
Color Schemes
Access Rights - Security
Deleting Entries
Access Oracle Calendar with any Web Browser
1. Click Tools > Options. Select Scheduling > Receive Notification. Choose from the following options:
NOTE : You can select more than one option.
1. Click Tools > Options. Select Scheduling > Send Notification. You can choose to send an e-mail to entry invitees when:
1. Click Tools > Options Select Agenda Enter the desired start and end times and the Interval
2. Check the boxes of what you want to display.
1. Click Tools > Options Select Entry Defaults > Meetings Under default reminders check "Remind Me" and enter length of time before meeting.
1. Click Tools > Options Select Off-line > PathEnter the path of where the calendar will download on your C drive
2. Click the Download option and select which entries to download and whether to be prompted before downloading.
Click the Reconciliation option and specify how you would like your Agenda to reconcile conflicting entries. By ensuring that the online and offline Agendas are identical you can prevent loss of appointments due to overwriting of agenda items.
*Note: The files created (xtmlocal.dat and xtmlocal.ndx) are overwritten each time that you choose to work off-line or download your agenda.
Color Schemes:
1. Click Tools > Options Select Agenda > Colors
Access rights determine how much information other users can view in your Agenda. Granting a user designate rights allows that person to view, modify or reply to your entries on your behalf. The need for access to a calendar will vary by department and individual. However, to fully realize the benefits of electronic calendars, it is recommended at a minimum the "default" user configuration be set to "view times only".
1. Click Tools > Access Rights to open the Access Rights dialog box. Click the Designate tab.
2. Enter the appropriate user's name and click the Checkmark button.
3. Select an access level for each type of entry.
NOTE : The Full designate rights and No designate rights check boxes must be cleared if you want to set a user's access rights by type of entry.
As you may be aware, if the originator of a meeting deletes that agenda entry, it is also removed from the calendars of all other participants. Consequently, archives in printed or electron
ic form are not guaranteed accuracy.
At this time, there are only two know methods to ensure that items are not removed without consent:
Other than using the Oracle Calendar software on your computer to access your calendar, you can also view and edit your calendar with any web browser. This is useful for any one needs to check their calendar from a place other than their office.
To view your calendar information without Oracle Calendar software on your computer, go to http://calendar.uni.edu. You will see a screen similar to the one shown here. Enter the same user name and password you use with the Oracle Calendar application and click "Sign in".
Once logged in correctly you will be taken to a page that looks similar to the Oracle Calendar appplication. Use the web page as you would your calendar software.
