Keys are distributed on campus according to the terms listed below. The term key or keys refers to mechanical keys and electronic keys. All keys remain the property of the University. Reproduction of a university key is forbidden.
Key request for individual faculty, staff, and students must be on a Key Request Form which is forwarded to mail code 0189. Requests must be signed by the building coordinator and department head or director.
Request for replacement keys to individuals, require the signature of the dean, director or vice president. Certain special orders will require the consideration of Physical Plant Director and the signature of the Vice President for Administration and Finance before being accepted.
There is no key deposit. All key requests must be forwarded to the Physical Plant Facilities Access Office (0189) 48 hours prior to the desired issue date.
Departments that have special access or key control requirements may need to establish internal procedures to meet those requirements (e.g. Public Safety, Physical Plant, Health Center Pharmacy, ITS, etc.). The Physical Plant has the authority to review any special needs before proceeding, or to refuse the issue of a key if guidelines are not met.
Key exchanges and reproduction of keys are not permitted.
Only those with UNI ID numbers will be issued keys.
Cabinet key requests are placed through a FAMIS Service Request.
In your request include the department name, deliver to address and name of the person making the request. Enter the quantity of keys and a description of the key or cabinet along with the account number that should be charged for the key material and labor.
Cabinet keys are not assigned to individual employees. They are assigned to the department.
The key requestor will be contacted when the key is ready. Keys may be picked up at the center east entrance to the Physical Plant. The issuant will be required to sign a Key Agreement stating they will be responsible for their key(s).
Lock change requests are placed through a FAMIS Service Request. Requests for lock changes are reviewed and discussed with the requesting party, building coordinator and department head before the change is made. Key request forms for the individuals affected should be sent to mail code 0189.
A thorough review of the area affected by the lock change is completed before the change is made to avoid compromising anyone who may need access to the area. In certain cases of security, a special series lock can be installed. These requests are limited and must have the approval of the Vice President of Administration and Finance before proceeding.
All lock change requests are subject to refusal when the change impacts access by maintenance personnel or campus police.
Individuals leaving the university, or transferring to another department, must return keys to the Physical Plant. The individual will receive a receipt indicating the keys that have been returned and the Physical Plant Facilities Access office will notify the department when keys are issued or returned. The Public Safety Department will be notified if individuals who are leaving have not returned their keys. When keys are not returned, a charge will be billed to the department listed on the Key Request form. If a student does not return keys, transcripts or registration will be held until the keys are returned.
The Public Safety Department, Physical Plant Facilities Access Office, and the appropriate Building Coordinator and department head should be notified immediately when an employee has lost his/her keys. A charge will be assessed for EACH lost key prior to the issuance of a new key. The replacement process is the same as outlined in "How to Request Keys", but requires the signature of the dean, director, or vice president. Replacement charges will be assessed for each lost key and must be paid before a replacement key will be issued. Additional charges could be imposed if re-keying or reprogramming is required. The Building Coordinator and department head will be responsible for assisting with return/collection or payment of the fine.
Non-responsive electronic keys will be replaced at no charge. Notify the Physical Plant Facilities Access Office to arrange for an electronic key exchange.
Standard open hours for academic and administrative buildings are Monday through Thursday 7am-10pm; Friday, 7am-5:30pm. These buildings normally will be closed during weekends and university holidays.
Buildings will also be closed at other days/times when the university is unexpectedly closed (i.e. closed due to weather) based on the time of day of the university closure.
Operating hours for auxiliary units or programs with designated responsibility to run specific facilities are to be determined by each area, with approval by their respective supervisors.
To request a change in your building's hours for special events please fill out the Building Hour Change Form.
Use this form to appoint a person in your department to authorize building access. The appointee can be responsible for requesting and removing card access, making building schedule change requests and reporting system problems. Download the form here.
| Phone: | Fax: |
| 319-273-4400 | 319-273-5810 |
