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Keys are
distributed on campus according to the terms listed below.
The term key or keys refers to mechanical keys and electronic keys.
All keys remain the property of the university. Reproduction of
a university key is forbidden.
Lock
Change Requests
Returning
Keys
Lost
Keys
Non-responsive
Electronic Keys
Key
Requests
Key request
for individual faculty, staff, and students must be on a Key
Request Form which is forwarded to mail code 0189. Requests
must be signed by the Building Coordinator and department head or
director.
Request
for special orders, including replacement keys to individuals, require
the signature of the dean, director or vice president. Certain
special orders will require the consideration of Physical Plant
Director and the signature of the Vice President for Administration
and Finance before being accepted.
There
is no key deposit. All key requests must be forwarded to the
Physical Plant Facilities Access Office (0189) 48 hours prior to
the desired issue date.
Departments
that have special access or key control requirements may need to
establish internal procedures to meet those requirements (e.g. Public
Safety, Physical Plant, Health Center Pharmacy, ITS, etc.). The
Physical Plant has the authority to review any special needs before
proceeding, or to refuse the issue of a key if guidelines are not
met.
Key
exchanges and reproduction of keys are not permitted.
Only those with UNI ID numbers will be issued keys. Multiple keys will not be
issued to individuals or departments.
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Cabinet Key Requests
Cabinet key requests are placed on an Interdepartmental Requisition and sent to mail code 0192. Requests must be signed by the department head or director.
Complete the Interdepartmental Requisition and include the department name, deliver to address and name of the person making the request. Enter the quantity of keys and a description of the key or cabinet along with the account number that should be charged for the key material and labor.
Cabinet keys are not assigned to individual employees. They are assigned to the department.
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Key
Pickup
The
key requestor will be contacted when the key is ready. Keys
may be picked up at the northeast entrance to the Physical Plant.
The issuant will be required to sign a Key Agreement stating they
will be responsible for their key(s).
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Lock
Change Requests
Lock
change requests are placed on an Interdepartmental
Requisition with the Building Coordinator and department head's signature, the account
number to be charged and sent to mail code 0189. Requests
for lock changes are reviewed and discussed with the requesting
party, Building Coordinator and department head before the change is made. To save
time, key
request forms for the individuals affected should be sent with
the Interdepartmental Requisition.
A thorough
review of the area affected by the lock change is completed before
the change is made to avoid compromising anyone who may need access
to the area. In certain cases of security, a special series lock
can be installed. These requests are limited and must have the approval
of the Vice President of Administration and Finance before proceeding.
All
lock change requests are subject to refusal when the change impacts
access by maintenance personnel or campus police.
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Returning
Keys
Individuals
leaving the university, or transferring to another department, must
return keys to the Physical Plant. The individual will receive a
receipt indicating the keys that have been returned and the Physical
Plant Facilities Access office will notify the department when keys
are issued or returned. The Public Safety Department will be notified
if individuals who are leaving have not returned their keys.
When keys are not returned, a charge will be billed to the department
listed on the Key Request form. If a student does not return keys,
transcripts or registration will be held until the keys are returned.
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Lost Keys
The Public Safety Department, Physical Plant
Facilities Access Office, and the appropriate Building Coordinator and department head
should be notified immediately when an employee has lost his/her
keys. A charge will be assessed for EACH lost key prior to the
issuance of a new key. The replacement process is the same as
outlined in "How to Request Keys", but requires the signature
of the dean, director, or vice president. Replacement charges
will be assessed for each lost key and must be paid before a
replacement key will be issued. Additional charges could be
imposed if re-keying or reprogramming is required. The Building Coordinator and department
head will be responsible for assisting with return/collection
or payment of the fine.
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Non-Responsive
Electronic Keys
Non-responsive
electronic keys will be replaced at no charge. Notify the Physical
Plant Facilities Access Office to arrange for an electronic key
exchange.
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