Moving
Services
Facilities
Services provides assistance for planning and moving complete offices
or individual furniture pieces, files, computers, books and other
office items.
Relocating
an Office
Moving
Items within Main Campus
Moving
Items from Main Campus to Storage
Preparing
Items for Move
Items
Transportation Services Does Not Move
Where
do I get boxes?
Is there a cost to move my office?
What if Facilities Services breaks something during
the move?
Does Facilities Services move computers?
What do I need to box and how do I label the box?
If my furniture is going with me does it have
to be labeled?
Relocating
an Office (View Upcoming Moves)
Relocating
an office requires significant coordination. Appointing a move
coordinator for the relocation is very helpful. The steps
below will guide departments through the move process.
- Complete a Move
Form and
route according to steps listed on form.
- When new furniture or a design layout is needed,
complete a Service Request form.
- Provide
Interdepartmental Requisition form with specifics for non-general
funded accounts.
- Complete key
request form.
- Submit mail delivery changes to the Mail Center
or call 3-3230. Include: names, location moving from (i.e. GIL
111), location moving to (i.e. GIL 242) and mail code.
- Setup phone and data connections by contacting
sharon.drachenberg@uni.edu.
- Entire department relocations
contact Human Resources Services 273-2422 for department records
changes.
- Individual
relocations use "Updating My Personal Information"
in My
UNIverse to change office address.
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Moving
Items within Main Campus
- Call
273-4400 with specifics of the move to establish a work order.
- Provide Interdepartmental
Requisition form with specifics for non-general funded accounts.
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Moving
Items from Main Campus to Storage
Complete
a Transit/Surplus
form.
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Preparing
Items for Move
-
Vertical
file cabinets can be moved with material inside (if
stairs are involved, Transportation Services may require the
cabinets be emptied)
-
Horizontal
files must be emptied
-
All
desk materials must be boxed
-
All
book shelf items must be boxed
-
Computer
equipment must be disconnected
and prepared to move; all items boxed; keyboard and hard drive
should be boxed with monitor or all items numbered if boxed
separately
-
Tape
boxes to prevent papers from falling out
-
Label
boxes with new location building name and room number
- Boxes and packing tape can be obtained from Campus
Supply.
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Items
Transportation Services Does Not Move
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Transportation
Services does its best to exercise care in handling all items during
the move process but accidents can and do happen. Transportation
Services has no insurance to cover such damage and can accept no
responsibility for damage to any furniture, electronic equipment
or personal items during the move process. Transportation Services
can assist in obtaining an estimate and in coordinating a move with
an outside vendor where this is of particular concern.
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Where
do I get boxes?
- Used boxes, if available, may be obtained by
contacting Dennis Nieman @ 3-2869
- New boxes are available through Campus Supply
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Is
there a cost to move my office?
- Generally no; moves are coordinated for the
most part on a first come, first serve basis and are initiated
completing a Move Form
- If the Facilities Services timeline does not
work for a department, we can assist in hiring outside contractors
to augment our staff efforts; departments will need to provide
a university account number for the cost
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What
if Facilities Services breaks something during the move?
- Facilities Services personnel
exercise due care and diligence while moving all items but we
are not insured and our S&S budget does not support replacing
broken items
- If items are of high dollar value, departments
should weigh the replacement cost against the cost of hiring outside
movers who are insured
- If items are personal or deemed irreplaceable,
individuals should box and move them themselves
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Does
Facilities Services move computers?
- Yes, monitors, keyboards, hard drives should
be individually labeled by staff member’s name and the new
office number
- It is encouraged that you contact your staff/divisional
computer techs to move your computers
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What
do I need to box and how do I label the box?
- All desk contents must be boxed; desks will
be turned on end for transport
- All book shelf contents must be boxed
- Vertical 2-drawer and 4-drawer files can be
moved with contents remaining inside; please lock for transport
- Horizontal files generally must be emptied and
boxed; a 2-drawer file less than 30” wide is the only exception
- All credenza contents must be emptied and boxed;
these will be tilted on end for transport
- Pictures can be moved without boxing and packing
blankets are available
- Boxes should be labeled
on the side with person’s name and new
office number
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If
my furniture is going with me does it have to be labeled?
- Yes, by room number at the new location if multiple
moves are happening at once
- No, if your office is the only relocation
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