GENERAL CLASS DESCRIPTION:
Under direct supervision, performs typing or word
processing assignments such as preparing documents, tabular data and reports and
performs related clerical work as required. Duties involve the use of personal computers, computer
terminals, and a variety of software and conventional office equipment.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
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Prepares and types mailing lists, letters, tabular
data, accounting and other reports, routine medical records, examinations, and
other material from rough draft, transcribing machines and various other source
data. Types information into databases.
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Reviews completed documents to assure correctness of
terminology, spelling and grammar.
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Codes, tabulates, posts and assembles fiscal,
statistical and related data including standard forms, correspondence and
records.
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Greets and assists the public, patients, students,
faculty and staff and provides information relative to the area of assignment
and according to established guidelines.
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Performs clerical and secretarial tasks for the unit
such as completing forms and documents, scheduling meetings, ordering and
maintaining supplies, preparing bills and filing.
The tasks listed under the heading of Characteristic
Duties and Responsibilities are examples of the variety and general nature of
duties performed by employees in positions allocated in the class.
The list is descriptive only and should be used for no other purpose.
It is not intended that any position include every duty listed nor is it
intended that related duties cannot be required.
KNOWLEDGES, SKILLS, AND ABILITIES:
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Knowledge of office routines
and functions sufficient to refer visitors and telephone calls and to route
correspondence by name and functional area.
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Knowledge of institutional
and unit policies, processes, and forms.
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Knowledge of grammar,
spelling, punctuation, capitalization, format and clerical procedures.
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Skill in operating a personal computer.
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Skill in operating office equipment.
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Skill in typing large amounts of data fast and
accurately.
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Ability to sit at a desk and concentrate visually for
prolonged periods of time.
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Ability to utilizing computer packages, online systems,
and related software.
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Ability to communicate effectively with staff,
students, and the public.
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Ability to follow oral and written instructions.
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Ability to perform routine arithmetic computations.
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Ability to collect data and keep records accurately.
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Ability to organize and prioritize multiple tasks.
CLASS SPECIFICATIONS:
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Ability to type at a minimum speed of 40 net words per
minute; and
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Any combination of clerical office experience,
undergraduate education, and/or post high school clerical training that is the
equivalent to one year of full-time employment.
REVISION EFFECTIVE:
December 1, 2002
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