GENERAL CLASS DESCRIPTION:
Under general supervision, performs complex typing or
word processing assignments on a regular and recurring basis, such as typing
manuscripts for publication, grant applications, technical papers, statistical
tables requiring specialized terminology, and performs related clerical work as
required. Duties involve the use of
personal computers, computer terminals, and a variety of software some of which
may be discipline specific and conventional office equipment.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
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Prepares and types complex medical records, technical
articles, manuscripts for publication, bid specifications, grant applications,
and technical papers requiring specialized terminology (i.e. medical
terminology, Greek alphabet, scientific or mathematical symbols and terminology)
and other material from rough draft, transcribing machines, various other source
data and instructions.
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Reviews completed documents to assure correctness of
citations, unity and coherence, as well as terminology, spelling and grammar.
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Makes recommendations on formatting, style, layout, and
type of media.
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Transfers reports and articles and converts images for
posting to the web.
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Performs clerical and secretarial tasks for the unit
such as composes routine correspondence, greets and assists visitors, answers
the phones, initiates forms and documents, schedules meetings, and integrates
information for producing reports
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Creates statistical tables, drawings, charts, chemical
structures, and/or complex equations and graphs.
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Attends conferences, hearings, and other meetings to
take and transcribe stenographic notes of conversations and testimony with
reasonable degree of accuracy, as required.
The tasks listed under the heading of Characteristic
Duties and Responsibilities are examples of the variety and general nature of
duties performed by employees in positions allocated in the class.
The list is descriptive only and should be used for no other purpose.
It is not intended that any position include every duty listed nor is it
intended that related duties cannot be required.
KNOWLEDGES, SKILLS, AND ABILITIES:
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Knowledge of office routines and functions sufficient
to refer visitors and telephone calls and to route correspondence by name or
functional area.
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Knowledge of institutional and unit policies, processes
and forms.
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Knowledge of grammar, spelling, punctuation,
capitalization, format, clerical procedures, and proofreading techniques.
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Knowledge of technical terminology and symbols specific
to the area of work.
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Skill in utilizing computer packages and online
systems. Ability to learn specific software programs that may assist in
technical typing responsibilities.
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Skill in operating office equipment.
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Skill in creating
tables, graphs, charts, and structures, and performing fast, accurate typing.
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Ability to sit at a
desk and concentrate visually for prolonged periods of time.
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Ability to communicate effectively with staff,
students, and the public.
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Ability to follow oral and written instructions and
apply institutional and other policies accurately.
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Ability to gather, evaluate, and display data in
appropriate format and keep accurate records.
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Ability to organize and prioritize multiple tasks.
CLASS SPECIFICATIONS:
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Ability to type at a minimum speed of 40 net words per
minute, and
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Any combination of related clerical office experience,
related undergraduate education and/or post high school clerical training that
is the equivalent to two years of full-time employment and includes the use of
word processing.
REVISION EFFECTIVE:
December 1, 2002
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