BOARD OF
REGENTS
STATE OF IOWA
REGENT MERIT SYSTEM
Class Title: Facilities Services
Coordinator Class
Code: 5031
Pay
Grade: 111
GENERAL
CLASS DESCRIPTION: Under general supervision, is
responsible for facilities services operations and/or for coordinating
facilities services activities to provide a physical environment that promotes
institutional excellence. Provides
leadership and/or supervision and resources as required.
CHARACTERISTIC
DUTIES AND RESPONSIBILITIES:
1.
Coordinates and/or oversees facilities functions and
activities such as the following:
cleaning, maintenance and repair; warehousing and storage; environmental
quality; special function/event preparation, snow removal; contracted and
in-house services such as pest control, window washing, and specialized
departmental services including installation of interior furnishings,
remodeling coordination, etc.
2.
Schedules, assigns and directs the workflow of a large
number (18-35) facilities services staff.
3.
Plans procedures and work methods to improve productivity
and service methods in order to meet customer needs. Revises or recommends revisions to improve efficiency of
facilities operations and services.
4.
Appraises condition and cleanliness of grounds and
facilities and initiates requests for corrective action as needed.
5.
Interviews, hires or recommends hiring, trains and orients
staff. Evaluates employee performance,
coaches, facilitates work unit or team activities, and conducts or recommends
disciplinary actions, promotions, and terminations.
6.
Responds to both internal customer complaints and requests
from external departments related to the delivery and improvement of a broad
scope of services.
7.
Confers with staff and vendors to negotiate best possible
product and service delivery methods and schedules for customer satisfaction.
8.
Maintains inventories of products, equipment, linens,
uniforms and other supplies as needed to meet operational and customer needs.
9.
Coordinates repairs and maintenance of equipment utilized by
facilities services staff. Evaluates,
tests, and recommends purchase of new supplies and equipment as necessary.
10.
Provides direct input to unit budget preparation, keeps and
prepares reports, time and space studies, supply and equipment procurement and
other reports and other reports or records as needed.
The
tasks listed under the heading of Characteristic Duties and Responsibilities
are examples of the variety and general nature of duties performed by employees
in positions allocated in the class.
The list is descriptive only and should be used for no other
purpose. It is not intended that any
position include every duty listed, nor is it intended that related duties
cannot be required.
KNOWLEDGES,
SKILLS, AND ABILITIES:
1.
Knowledge of facilities and industry standards in cleaning
and maintenance of buildings.
2.
Knowledge of safety standards and safe work practices.
3.
Knowledge of institutional policies and procedures.
4.
Knowledge of administrative activities to include
preparation of specific and period reports, fiscal records and service changes.
5.
Knowledge of measures to improve production/service methods,
equipment performance, scheduling and quality control.
6.
Knowledge of aseptic cleaning and maintenance techniques.
7.
Knowledge of computer operations and windows software
programs.
8.
Ability to communicate effectively, both orally and in
writing, with students, faculty, staff, vendors and the general public.
9.
Ability to lead, coach, motivate, direct, train, and provide
resources to staff members of the unit.
CLASS
SPECIFICATIONS:
1.
Graduation from high school or GED equivalent, and
2.
Three years supervisory and facilities management
experience, and
3.
Valid driver’s license.
EFFECTIVE: January
16, 2002
h:(hr)classdes/5031.doc