ARTICLE I
Name

The name of this organization shall be the University of Northern Iowa Supervisory and Confidential Merit Personnel (UNI-SCMP).

Statement of Purpose

The purpose of this organization shall be:

a. To create a communications link among University supervisory and confidential Merit personnel and a medium for discussion of and action on problems of mutual concern.

 

b. To respond to inquiries made by the administrative officers of the University; and to study, formulate and recommend to the administrative officers of the University policies of interest to UNI-SCMP.

 

c. To serve as a communications link between the Regent's Interinstitutional Supervisory and Confidential Advisory Committee (RISCAC) and University of Northern Iowa Supervisory and Confidential Merit Personnel (UNI-SCMP).

Membership

Section 1.    The membership shall consist of Merit personnel classified in the Regents Merit System as Confidential Clerical (N), Supervisory Clerical (P) and Supervisory Non-clerical (I).

Section 2.    All members shall have voting rights. This includes regular & run-off elections.

Executive Board and Officers

Section 1.    The Executive Board shall consist of five (5) elected officers and one (1) ex-officio member.

 

a. Elected officers shall consist of one member from each group: Confidential Clerical, Supervisory Clerical and Supervisory Non-clerical. In addition, there shall be two "at-large" officers to be elected from the full membership.

 

b. The Director of Human Resources (or a designee from Human Resources) shall serve as an ex-officio member, without vote, of the Executive Board and shall assist the organization.

Section 2.    The newly elected officers shall decide prior to the first general meeting who shall hold the offices of Chair, Vice Chair, Secretary, Treasurer and Election Chair. The Officers shall serve as the official representatives of the organization.

 

a. Chair shall call all regular and special session meetings, prepare meeting agendas and appoint committees as needed.

 

b. Vice Chair shall assist the Chair as needed and assume the duties of the Chair in his/her absence.

c. Secretary shall record minutes of all meetings, distribute minutes to members, and maintain a membership list.

d. The Election Chair shall conduct the election of officers consistent with the guidelines established in Article V of the Constitution.

 

e. The Treasurer shall be responsible for monitoring and reporting any SCMP funds.

 

f. Chair, Vice Chair and one other officer shall serve as members on the Regent's Interinstitutional Supervisory and Confidential Advisory Committee (RISCAC). The remaining officers shall serve as alternates.

Elections

Section 1. The Election Chair shall conduct the election of officers.

 

Section 2. Regular elections shall take place in May.

a. All members shall be sent a Call for Nominations by May 1st. The Call for Nominations shall state that self--nomination is appropriate and encouraged. Nominations must have the permission of the nominee.

 

b. In the event there are no candidates from the classification group needed to fill the vacant position, the nomination will be filled with at-large candidates.

 

c. Nominations shall be due by May 15th.

 

d. Ballots shall be prepared and sent to all members by May 22nd.

 

e. For each position, winners shall be determined by the highest vote count.

 

f. In case of a tie, a run-off election shall be held for that vacant position. If the run-off results in a tie, a flip of the coin shall determine the winner.

 

g. The Election Chair shall destroy ballots after they have been retained for one month following the reporting of the election results to the membership. The ballots shall be made available for review upon request during that one-month period and shall be housed in the office of the Election Chair. The results will be kept on record in the Office of the Election Chair for three (3) years.

 

h. Elections shall be held by May 31st.

 

i. Each officer shall serve a three (3) year term.

 

Section 3. Terms shall commence July 1.

 

Section 4. A vacancy will be filled at the next regular meeting after the vacancy has been declared.

 

a. A vacancy may be declared two ways.

 

1. An officer who chooses to resign must submit a written resignation to the chair.

 

2. In the event an officer does not attend three (3) consecutive regular meetings, the Chair may declare the seat vacant.

b. The candidate from the appropriate group or at-large category having the next highest number of votes in the last election will fill the vacancy. In the event no candidate is available, the Chair shall appoint a person from the appropriate group or at-large category to serve until the term for that position has expired.

 

c. If the unexpired term is two (2) full years or more, the replacement officer shall be considered to have served a full term and shall be eligible for one more consecutive term. If the unexpired term is less than two (2) years, the replacement officer shall be eligible for re-election to a term to be considered as a first term.

Section 5. Officers may serve a maximum of two consecutive terms.

 

Meetings

Section 1. The Executive Board shall meet no less than six (6) times per year. Executive Board meetings are open. Members shall be notified of Executive Board meetings.

 

Section 2. The organization shall meet as needed at a designated time and place. Members shall be notified of the meeting at least ten (10) working days prior to the meeting.

Section 3. Special sessions shall be called as needed by the Chair.

 

Section 4. Special sessions may also be called upon written petition to the Chair by three (3) or more members with the subject of the meeting clearly stated. Such meeting shall be held within ten (10) working days of the date of petition and notice shall be distributed to members within five (5) working days.

 

Section 5. A simple majority of members present shall be sufficient to transact business presented at any regular or special meeting.

 

Amendment of Constitution

This constitution may be amended by a two-thirds vote of members provided that the proposed amendment has been distributed to the members in writing at least ten (10) working days prior to voting.

Approved 8/10/93

Revised 8/31/93

Revised 2/1/96

Revised 11/11/99

Revised 12/2/99

Approved 3/17/00