Holiday Reduced Operations: Dec. 21, 2013 - Jan. 1, 2014



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Reduced Operations Office Checklist

  1. Update main voicemail greetings to include an emergency contact number.
  2. Set an automatic email vacation response.
  3. Make necessary arrangements for staff who prefer to work.
  4. Update departmental/office website.
  5. Turn off electronic devices and office lights to conserve energy.

Purple line, design only

The President's Executive Management Team has approved a reduced operations period starting Saturday, Dec. 21, 2013 through Wednesday, Jan. 1, 2014. This period includes three university holidays (Dec. 24, Dec. 25 and Jan. 1), four weekend days and five work days (Dec. 23, 26, 27, 30 and 31). The reduced operations period offers an opportunity for the University to maximize energy savings during a routinely lower level of campus activity.

Units providing critical services such as public safety and physical plant operations (power plant, O&M, custodial, grounds, transportation.) will remain operational. Department heads and directors should consult with their dean or division head to determine the necessary operational level for their unit. However, departments are encouraged to take advantage of the reduced operations period by limiting unit coverage where possible. Reduced operations for each unit must include a minimum of managing and communicating the department's message retrieval and response protocol if the office will not be open to the public during the five work days.

Employees are encouraged to take advantage of the reduced operation period by requesting the use of vacation, compensatory time, or unpaid leave for their regularly scheduled work days.

Please note if an employee doesn't request an absence for their regularly scheduled shift they must be permitted to work even if the unit is closed to the public. Contact or 273-2422 if you have questions.


Facilities Services will be staffed to operate the University's buildings during reduced operations and will look for opportunities to conserve energy through this period.

Building temperature/ventilation will remain on overnight set points beginning at 6 p.m. Friday, Dec. 20 through 6 a.m. Thursday, Jan. 2. If campus departments plan to continue normal operations during Dec. 23, 26, 27, 30 and 31, they should advise the Physical Plant prior to Thanksgiving break. Generally, daytime temperatures in the buildings during the period of reduced operations could be five degrees cooler than usual. Faculty and staff should dress accordingly. If a major event is planned, and the Physical Plant is notified (3-4400), temperatures will be adjusted accordingly. Department personnel are asked to turn off lights, computers, printers and other equipment not required during the holiday season. Custodial service will be provided to common areas, rest rooms and entrances in buildings where normal operations are continued. Service may occur on an alternate shift.

Mail Service
The Mail Center will not make regular deliveries on Dec. 23, 26, 27, 30 and 31, but will be open reduced hours (in the morning) and mail will be sorted and available to departments that wish to pick up mail. Employees picking up mail must provide photo identification. The Mail Center will not deliver Fed Ex, UPS and other express mail packages unless space is needed on the Central Receiving dock. Departments may pick up packages during the morning hours at Warehouse I, located on 27th Street, but should call first to confirm the expected package has arrived.



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Date Updated:October 14, 2013