• Payroll

Payday for all employees is the last working day each month.

Paychecks will either be deposited directly to an account in any financial institution or mailed to the staff member's home address. Staff members with direct deposit will have their earnings statements mailed via campus mail to the staff member's department address. Click an icon to view an online Authorization Agreement for Direct Deposit via ACH form in Microsoft Word 97 format or in PDF format.  

The University is obligated to withhold Federal and State income taxes, FICA (OASDI and Medicare) deductions, and deductions for the designated retirement plans (IPERS, TIAA-CREF, or equivalent). If the staff member is participating in one of the health or dental insurance programs, monthly premiums will be deducted for family coverage.

A University employee may elect to have other various payroll deductions.

Below is a listing of deductions and contacts to call for more information.
 

Deductions	For More Information Contact
Additional Federal and State income taxes	Payroll Laurie Knipp @ 273-3438
U.S. Savings Bonds	Payroll Jan Rogers @ 273-6212
United Way	Payroll Laurie Knipp @ 273-3438
Child and Dependent Care Spending Account	Human Resource Services 273-2422
Unreimbursed Medical Expense Spending Account	Human Resource Services 273-2422
Supplemental Retirement Annuities	Human Resources Jan Flick @ 273-2824
UNI Credit Union	UNI Credit Union 273-2479
Foundation contributions	UNI Foundation 273-3476
Parking permits	Public Safety 273-2712
Health and Dental Insurance	Human Resources Kim Schares @ 273-6060
Workers Compensation	Human Resources Cindy Webb @ 273-2521
TIAA Annuity	Human Resources Jan Flick @ 273-2824
IPERS	Human Resources Jan Flick @ 273-2824

If you have a qualifying child living with you and you expect your 2002 taxable earned income to be less than $29,201 ($30,201 including your spouse's income if you file a joint return), you may be eligible for Advance Earned Income Credit. Contact Jan Rogers at 273-6212. Any questions concerning paychecks should be directed to the Payroll Office, 273-3438.

Any questions concerning paychecks should be directed to the Payroll Office, 273-2656.

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• Monthly Absence Report

To View a printable Monthly Absence Report, click Here.

Professional and Scientific members are required to complete a monthly absence report. All information should be completed by the staff member. For more specific information, see P&S Policies and Procedures, Leaves and Holidays.

At the end of the month the monthly absence report should be signed by the staff member, and the Department Head/Dean/Administrative Official and forwarded to the Payroll Department so that it will be received no later than the 15th following the work month concerned. There must be a monthly absence report turned in each month for each Professional and Scientific staff member, even if there were no absences. In case of absence the supervisor assumes responsibility to insure proper completion and forwarding of the absence report.

Any questions concerning Monthly Absence Reports should be directed to the Payroll Office, 273-3438.

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• Direct Deposit/Earnings Statement Sample Form and Explanation

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Explanation of Notice of Direct Deposit and Earnings Statement

The Reductions Pre-Tax section lists items which reduce taxable earnings such as TIAA retirement, IPERS retirement, Health/Dental Insurance, Dependent Care and Unreimbursed Medical.  This section is followed by a subtotal Taxable Earnings on which your income taxes are determined in addition to any Taxable Fringe Benefits you may have.

The Deductions section lists all tax deduction and any miscellaneous deductions such as United Way, UNI Credit Union, Parking Permit, Athletic Tickets, etc.

The last Line shows the Net Pay, which is the net amount deposited into your bank account on payday

Below the Important Message box is your name and home address.  Please make sure this address is current as this is where W-2's are mailed.  Change of addresses can be made through Human Resource Services or through the web by going to the UNI Home page, Access UNI, Staff, and then Personal Desktop.  Under your address is the tax status as requested on your most recent W-4.  Please note that a tax status of a Single is used if you requested a Married, but withhold at higher single rate for tax withholding purposes.

The Taxable Fringe Benefits section lists fringe benefits which according to IRS law are taxable to the employee.  These items are not being added to or subtracted from your pay, but are increasing the federal, state, and FICA taxes for the current month.  The most common taxable fringe benefits for P & S employees are Term Life Insurance if the life insurance provided by the University (2 1/2 times your annual salary) is greater than $50,000.00,  Taxable Meals for reimbursements of meal costs for non overnight  travel, Taxable Vehicle, and Taxable Tuition for staff training grant reimbursements.

The Record of Vacation, Sick leave, and Comptime show the amount of the month's leave accrual, sick leave accrual transferred to vacation when applicable, and usage. Any questions should be directed to Joyce Snodgrass in Payroll at 3-3438.

B. Taxable Gross - Taxable wages for Federal income tax purposes.  This figure, when added to any reduct  will equal the month's gross wages.  Reducts may include TIAA, IPERS, dental and health insurance, SRA, Dependent Care and Unreimbursed Medical deductions.  The taxable gross amount includes any miscellaneous payments reported in Box R.

C. Federal Withholding - Federal income tax withheld based on the taxable gross and taxable fringe benefits, and an individual's withholding status as reported on form W-4 (employee's withholding allowance certificate).

D. State Withholding - Iowa income tax withheld based on the taxable gross and taxable fringe benefits, and an individual's withholding status, as reported on form W-4.

E. FICA - Federal Insurance Contributions Act Deduction, consisting of two parts:
1.) OASDI (social security) - 6.2% of the first $72,600(for 1999) of FICA taxable wages.
2.) Medicare - 1.45% of all FICA taxable wages.

F. Annuity - TIAA (or approved equivalent) reduction.  The reducted amount has already been reduced from the taxable gross figure.

G. IPERS - Iowa Public Employees Retirement System reduction.  The reducted amount has already been reduced from the taxable gross figure.

H. These figures are the calendar year-to-date accumulations.

I. UNI Credit Union - amount deducted from each paycheck and credited to the employee's UNI Credit Union savings, loan, or share draft account.  This is an elective deduction arranged by the employee through the UNI Credit Union.

J. Dental Insurance - The employee's portion of the cost of family dental insurance coverage deducted or reducted from the employee's pay.  An employee electing single coverage will have the word PAID in the box, indicating the employer has paid for the entire cost.

K. Health Insurance - The employee's portion of the cost of family health insurance coverage deducted or reducted from the employee's pay.  An employee electing single coverage will have the word PAID in the box, indicating the employer has paid for the entire cost.

L. UNI Foundation - The amount the employee has elected to have deducted from the month's paycheck and contributed to the UNI Foundation.

M. United Way - The amount the employee has elected to have deducted from the month's paycheck and contributed to the United Way Fund.

N. Union Dues - These are elective monthly dues that Merit employees pay to their respective unions.

O. SRA Reduct  - The amount the employee has elected to have reducted and remitted to an approved Supplemental Retirement Annuity.  This figure has already been reducted from the Taxable Gross figure.

P. Net - The net amount is the gross wages less all deductions and reductions.  This is the amount of the paycheck.

Q. Date - This date is payday, which is the last scheduled workday of the month.

R. Miscellaneous -
1. Miscellaneous payments are adjustments or additions to the employee regular wages. This amount is included in the Taxable Gross Figure.

2. Miscellaneous deductions - examples are savings bonds, parking fines and permits, athletic tickets, UNI Wellness, and child support.  These amounts do not affect the Taxable Gross but are deducted to compute the net amount of the check.

3. Miscellaneous reductions - examples are Dependent Care, Unreimbursed Medical, or miscellaneous wage adjustments.  These amounts are already reduced from the Taxable Gross.

S. Accrual Balances - The vacation, sick leave and comptime balances for Merit employee's as of a month before the payday concerned.

These balances include:

T. Taxable Fringe Benefits - Examples are taxable term life insurance  taxable vehicle, taxable travel.  These amounts are not included in the taxable gross figure, but have been included in the calculation of income taxes and FICA taxes.  These amounts will be included on the W-2 as Wages and Other Compensation.