General Questions

• How will employees request time off?
• When a new employee or new student employee is hired, what needs to happen before they can generate a timecard?
• Is my timecard tied to my Personnel Action Form (PAF?)
• If I work part-time according to my PAF, but I record additional hours on my timecard, will I be paid for the additional hours?
• Where can I find my sick leave and vacation balances, usage, accruals, etc?
• Will my sick leave and vacation balances be more current?
• What information will appear on my timecard?
• On the timecard, what does assignment mean?

Getting Access

• Will I need to request MEMFIS authorization to create my timecard?
• How will I receive my MEMFIS Username and password?

Completing Time Entry

• When will timecards be due?
• If I work nights or weekends, how will I complete my timecard?
• Can timecards be created on any computer on or off campus?
• Will it be possible to complete a timecard prior to the week of time usage and submit it for approval?
• How will I complete and submit my timecard if I am on sick leave?
• If an employee or student employee has more than one assignment; will they complete more than one timecard?
• As time is entered, will the timecard calculate hours?
• Will the timecard system know how many hours a person should work?

Timecard Records

• After I have completed my timecard, can I print a copy?
• Will there be a reminder if a timecard has NOT been submitted?
• Does the timecard system provide an audit trail?
• If someone else completes and submits my timecard, will I be able to review?

Students Entering Time

• Will all University student employees use the new electronic timecard?
• If a student has two assignments, will they have two timecards?
• Can a student employee have different rates of pay in the same department?

Faculty Entering Time

• I am a full-time faculty member; will I need to complete a monthly timecard?

Merit Entering Time

• Will I automatically be paid overtime if I work over 40 hours?

P&S, Academic Administrator, Institutional Officials Entering Time

• As an Institutional Official, P&S staff member or Academic Administrator, do I need to submit a monthly timecard even if I have no exceptions to report?

Graduate Assistants Entering Time

• I am a Graduate Assistant paid a stipend for the academic year; do I need to complete a timecard?

Approving/Reviewing Timecards

• Can someone within our organization review employees’ timecards prior to approval by the supervisor?
• If I am a supervisor, may I delegate someone else to approve timecards?
• What happens when my supervisor is not available to approve my timecard?
• If I supervise 10 employees, will I receive 10 e-mail notifications to approve?
• Can a proxy for approvals be established? Short-tem vs. long term?
• How many approvals are required for a timecard?
• If the department desires more than one approval, how can that be handled?
• How long can a timecard sit in an approvers Notification before it will timeout and move to another approver or be returned to the preparer?
• In the Employee Listing by Organization report, is the Supervisor the individual who completes the employee’s evaluation?
• Will managers be able to see employee timecards?
• Will it be possible for timecard managers and supervisors/timecard approvers to make copies of timecards?