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Payment Method for Copier Maintenance and Lease

Effective immediately, Purchasing and Payables/Business Operations is strongly recommending that all copier maintenance and lease payments be paid using the university procurement card.  The move of these payments to the Pcard is an effort to support sustainability through a decrease in paperwork and increase efficiency by utilizing the Pcards as an efficient payment method for low dollar or recurring transactions.  Departments can work directly with the supplier to determine the charge frequency, e.g. monthly, quarterly or annually.  Some of the specific suppliers are Advanced Systems, IKON, and Business Systems.  New copiers can be purchased through a requisition/Purchase Order or on a Pcard.  A list of additional suppliers recommended for the Pcard is included below.  Please note that this list is not all inclusive; departments are encouraged to use the Pcard for all low dollar purchases, particularly goods, from suppliers who accept Pcards.  Questions should be directed to or Michelle Sawyer 273-5811.

Required by the Supplier

Fisher Scientific

Strongly Recommended

Advanced Systems
Business Systems
University Book & Supply