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Cash Reimburesment Expense Detail - sample

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DEPOSIT REQUIREMENTS

 

General information necessary on Cash Receipts for Deposit Form:

Account number: (29 digits) (Example: 0000.00.00000.xxxxx.0000.00.0000.000)
Object Code: (5 digits represented by xxxxx above) Must put in appropriate number
Credit: $ amount of deposit (if refund use -$ on the credit side)
Description: Name/Date received/Reason(dues, book sale, t-shirts, Registration fees, etc.)
Employee number: as required (under Line DDF 1)
Person depositing info: name, phone #, department, campus zip, date services occurred
Date deposit prepared

Cash Count

A cash count report is required if any combination of currency, coin, and checks are submitted.

Checks

Checks must have an adding machine tape with total attached and must be endorsed to UNI and include department/organization name and account number. Traveler's checks, cashier’s checks and money orders should be included in check total.

Endorsement Samples

For Deposit Only
UNI Business Operations (Use department name here)
0011-00-42001-37720-0000-00-0000-000
 
*This option will work best for departments that use one account for their deposits.

 

For Deposit Only
UNI Business Operations (Use department name here)
0011-00-______-______031-0000-000
 
*This option will work best for departments that utilize more than one account for their deposits. When deposits are made the correct account combination will need to be filled. in.

 

Cash

Cash must be submitted according to the following criteria:

All bills must be facing same way, and sorted according to denomination. Bills must be clipped flat or banded according to the following chart:

 

Clipped

Banded

1's

$20.00

$100.00

2's

$20.00

$100.00

5's

$100.00

$500.00

10's

$100.00

$500.00

20's

$100.00

$1,000.00

50’s

$1,000.00

$1,000.00

100’s

$1,000.00

$1,000.00

Coin

All coin must be sorted and wrapped in the proper coin wrappers. These are available in increment of 100 or 1000 and may be purchased through the Office of Business Operations, Cashier area, ext.3-2628. Cost of increments varies. If there is insufficient coin to fill an individual wrapper, small coin envelopes are available through Campus Supply.

Pennies

$ .50

Nickels

$ 2.00

Dimes

$ 5.00

Quarters

$10.00

Halves

$10.00

The Cash Receipts for Deposit Form (MEMFIS) and Cash Count Form are available on line on the Forms Repository.

If you have any questions, please call 273-2628.

Updated: 1/15/09




Office of Business Operations • 103 Gilchrist • University of Northern Iowa
Cedar Falls, Iowa 50614-0008
Phone: 319-273-2162• Fax: 319-273-3009

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Date Updated: April 5, 2012