University of Northern Iowa

OFFICE OF BUSINESS OPERATIONS

Accounts Payable Accounts Receivable Cashiering Fixed Assets Payroll Purchasing Student Accounts Contact Us


We can help with..
Bank Wires Incoming
Bank Wires Outgoing
Collection of Foreign Items
Internal/External Sales
Returned Checks
Student Accounts/E-Bill
How to Pay/View e-Bill
Contact
Office of Business Operations
103 Gilchrist Hall
University of Northern Iowa
Cedar Falls, IA 50614-0008
Phone: 319.273.2162
Fax: 319.273.3009
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Deposit Requirements

General information necessary on Cash Receipts for Deposit Form:

Account number: (29 digits) (Example: 0000.00.00000.xxxxx.0000.00.0000.000)
Object Code: (5 digits represented by xxxxx above) Must put in appropriate number
Credit: $ amount of deposit (if refund use -$ on the credit side)
Description: Name/Date received/Reason(dues, book sale, t-shirts, Registration fees, etc.)
Employee number: as required (under Line DDF 1)
Person depositing info: name, phone #, department, campus zip, date services occurred
Date deposit prepared

Cash Count

A cash count report is required if any combination of currency, coin, and checks are submitted.

Checks

Checks must have an adding machine tape with total attached and must be endorsed to UNI and include department/organization name and account number. Traveler's checks, cashier's checks and money orders should be included in check total.

Endorsement Samples
For Deposit Only
UNI Business Operations (Use department name here)
0011-00-42001-37720-0000-00-0000-000

*This option will work best for departments that use one account for their deposits.

For Deposit Only UNI Business Operations (Use department name here) 0011-00-______-______031-0000-000

*This option will work best for departments that utilize more than one account for their deposits. When deposits are made the correct account combination will need to be filled. in.

Cash

Cash must be submitted according to the following criteria: All bills must be facing same way, and sorted according to denomination. Bills must be clipped flat or banded according to the following chart:

Clipped Banded
1's $20.00 $100.00
2's $20.00 $100.00
5's $100.00 $500.00
10's $100.00 $500.00
20's $100.00 $1,000.00
50's $1,000.00 $1,000.00
100's $1,000.00 $1,000.00

Coin

All coin must be sorted and wrapped in the proper coin wrappers. These are available in increment of 100 or 1000 and may be purchased through the Office of Business Operations, Cashier area, ext.3-2628. Cost of increments varies. If there is insufficient coin to fill an individual wrapper, small coin envelopes are available through Campus Supply.

Pennies $ .50
Nickels $ 2.00
Dimes $ 5.00
Quarters $10.00
Halves $10.00

The Cash Receipts for Deposit Form (eBusiness) and Cash Count Form are available on line on the Forms Repository.

If you have any questions, please call 273-2628.

Updated: 1/15/09