UNI | Office of Business Operations - Cashier's Requirements for Deposits

MyUNIverse \| Calendar \| A-Z Index \| E-Mail \| Contact UNI	UNIdirectory	UNIsearch

Cashiering

General Information

Bank Wires Incoming

Bank Wires Outgoing

Collection of Foreign Items

Internal/External Sales

Returned Checks

Student Accounts/E-bill

How to Pay & View E-Bill

Cash Handling

Cash Handling Training Presentation

Cash Handling Controls

Cash Receipts Journal

Instructions

Foundation Receipts Journal

Univerisity Receipts Journal

Cash Deposit Requirements

Department Change Funds

Departmental Reimbursement Funds

Depositing Cash Receipts Instructions

Replenishing Departmental Reimbursement Funds

Credit Cards

Policy and Procedures

PCI Security Standards

Best Practices

Forms

Cash Advance Request

Monthly Verification - Cash Reimbursement

Request for Payment

Cash Reimbursement Expense Detail

Cash Reimburesment Expense Detail - sample

Contacts

DEPOSIT REQUIREMENTS

General information necessary on Cash Receipts for Deposit Form:

Account number: (29 digits) (Example: 0000.00.00000.xxxxx.0000.00.0000.000)
Object Code: (5 digits represented by xxxxx above) Must put in appropriate number
Credit: $ amount of deposit (if refund use -$ on the credit side)
Description: Name/Date received/Reason(dues, book sale, t-shirts, Registration fees, etc.)
Employee number: as required (under Line DDF 1)
Person depositing info: name, phone #, department, campus zip, date services occurred
Date deposit prepared

Cash Count

A cash count report is required if any combination of currency, coin, and checks are submitted.

Checks

Checks must have an adding machine tape with total attached and must be endorsed to UNI and include department/organization name and account number. Traveler's checks, cashier’s checks and money orders should be included in check total.

Endorsement Samples

For Deposit Only

UNI Business Operations (Use department name here)

0011-00-42001-37720-0000-00-0000-000

*This option will work best for departments that use one account for their deposits.

For Deposit Only

UNI Business Operations (Use department name here)

0011-00-______-______031-0000-000

*This option will work best for departments that utilize more than one account for their deposits. When deposits are made the correct account combination will need to be filled. in.

Cash

Cash must be submitted according to the following criteria:

All bills must be facing same way, and sorted according to denomination. Bills must be clipped flat or banded according to the following chart:

	Clipped	Banded
1's	$20.00	$100.00
2's	$20.00	$100.00
5's	$100.00	$500.00
10's	$100.00	$500.00
20's	$100.00	$1,000.00
50’s	$1,000.00	$1,000.00
100’s	$1,000.00	$1,000.00

Coin

All coin must be sorted and wrapped in the proper coin wrappers. These are available in increment of 100 or 1000 and may be purchased through the Office of Business Operations, Cashier area, ext.3-2628. Cost of increments varies. If there is insufficient coin to fill an individual wrapper, small coin envelopes are available through Campus Supply.

Pennies	$ .50
Nickels	$ 2.00
Dimes	$ 5.00
Quarters	$10.00
Halves	$10.00

The Cash Receipts for Deposit Form (MEMFIS) and Cash Count Form are available on line on the Forms Repository.

If you have any questions, please call 273-2628.

Updated: 1/15/09

Office of Business Operations • 103 Gilchrist • University of Northern Iowa
Cedar Falls, Iowa 50614-0008
Phone: 319-273-2162• Fax: 319-273-3009

Developed by

Web Developers
VPAF-Web-Dev@uni.edu

Date Updated: April 5, 2012