PAF Guidelines and Cutoff Dates

1. PAFs should always be completed and submitted prior to the Effective Date. They should generally be submitted as soon as the information is obtained, not necessarily waiting until the month of the effective date.

2. For instructions on completing PAFs, view the appropriate PAF instructions at http://www.vpaf.uni.edu/hrs/

3. For additional information on PAF fields and to help eliminate errors, view the PAF Support Resource

4. If the PAF is for a new employee, communicate with the employee to ensure all new hire paperwork is completed on or before the effective date. If new hire paperwork is not completed within three days of the effective date, by Federal regulation, steps will be taken to terminate this appointment. In addition, until all new hire paperwork is completed, the employee will not be added to MEMFIS; therefore they will not have access to timecards, nor will they receive payments. You can play a critical role by ensuring new employees are in the system promptly and are following Federal regulations.

5. PAFs received after the cutoff dates below will be processed for the following month’s payroll.