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PAF Guidelines and Cutoff Dates

  1. PAFs should always be completed and submitted prior to the Effective Date. They should generally be submitted as soon as the information is obtained, not necessarily waiting until the month of the effective date.

  2. For instructions on completing PAFs, view the appropriate PAF instructions at http://www.vpaf.uni.edu/hrs/hris/paf/help/

  3. If the PAF is for a new employee, communicate with the employee to ensure all new hire paperwork is completed on or before the effective date. If new hire paperwork is not completed within three days of the effective date, by Federal regulation, steps will be taken to terminate this appointment. In addition, until all new hire paperwork is completed, the employee will not be added to MEMFIS; therefore they will not have access to timecards, nor will they receive payments. You can play a critical role by ensuring new employees are in the system promptly and are following Federal regulations. For more information, please visit http://www.vpaf.uni.edu/hrs/supervisors/ and click on "New Hire Requirements".

  4. PAFs received before or on the cutoff dates WILL BE processed for the respective payroll month. We cannot guarantee those PAFs received after the cutoff dates will be processed by the payroll deadlines.

 

2013 Payroll Cutoff Dates for PAF Processing (Printable PDF)

 

Month

Latest "Suggested" PAF Submit Date

PAF Approved and
Received in HRIS
by 5 pm

Included in Pay Day

November 2012 November 1, 2012 November 15, 2012 November 30
December 2012 November 30, 2012 December 13, 2012 December 31
January 2013 December 17, 2012 January 17, 2013 January 31
February 2013 February 1, 2013 February 15, 2013 February 28
March 2013 March 1, 2013 March 18, 2013 March 29
April 2013 April 1, 2013 April 17, 2013 April 30
May 2013 May 1, 2013 May 17, 2013 May 31
June 2013 June 3, 2013 June 17, 2013 June 28
July 2013 July 1, 2013 July 17, 2013 July 31
August 2013 July 15, 2013 August 15, 2013 August 30
September 2013 September 3, 2013 September 17, 2013 September 30
October 2013 October 1, 2013 October 18, 2013 October 31
November 2013 November 1, 2013 November 14, 2013 November 27
December 2013 November 29, 2013 December 11, 2013 December 31
January 2014 December 17, 2013 January 17, 2014 January 31

 

 


Office of Business Operations • 103 Gilchrist • University of Northern Iowa
Cedar Falls, Iowa 50614-0008
Phone: 319-273-2162• Fax: 319-273-3009

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Date Updated: November 2, 2012