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Frequently Asked Questions
for Payroll
General
- When is payday?
- When is payroll cutoff?
- How do I get my pay?
- How late in the month can I sign up for direct deposit of this months pay or make a change in the bank/account information?
- How can I change my federal and state income tax withholding?
- I was on jury duty last month and will be receiving a check for my services and expenses, what do I need to do?
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When is payday?
Payday for student employee's occurs bi-weekly on Wednesday's.
Payday for faculty and staff is the last University
working day of the calendar month.
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When is payroll cutoff?
Payroll has many different cutoffs. See Frequently Asked Questions
for Student and Merit categories for
time sheet/pay period cutoffs which are sooner than the general
payroll cutoff. In general, paychecks are processed 7 working
days before payday, so all input must be processed by this
time. Because of the magnitude of input each month, it is
best to submit any time sheets, PAF's, deduction changes,
address changes, etc. as soon as you are able.
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How do I get my pay?
University employees may receive their paycheck by one of
two modes: direct electronic deposit or U.S. mail. To reduce
costs to the University and for the convenience of the employee,
the preferred mode is direct deposit, which allows the employee's
net pay to be deposited into their bank account on payday.
Employees may view and print a copy of their payslip by login
to Employee Self Service in MEMFIS.
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How late in the month can I sign
up for direct deposit of this months pay or make a change
in the bank/account information?
Any direct deposit request forms we receive by the 8th of
the month are processed for that month's payroll. This lead
time is necessary so that the information can be a part of
our prenotification process with your financial institution
which verifies account numbers as we have submitted them,
thus safeguarding against errors. However, if you communicate
to us that a change must be made after the 8th of the month,
we can make the exception and process the change.
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How can I change my federal and
state income tax withholding?
You have the ability to electronically update your federal
and state income tax withholding by login to Employee Self
Service in MEMFIS or you can complete a Form W-4 which you
can get from Payroll or Human Resource Services.
Although we cannot advise you on amounts to have withheld,
Payroll can help you determine the withholding status which
will result in approximately the amount you want withheld
each month.
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I was on jury duty last month
and will be receiving a check for my services and expenses,
what do I need to do?
Pay received by staff for jury duty service should be remitted
to the University, less any travel or personal expense reimbursement
such as mileage or parking. This may be done by the Cashiers
in the Office of Business Operations.
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Faculty
- When will my salary be paid?
- When are Summer salaries paid?
- I am receiving a "special compensation" for extra work I performed. When will I receive it and what taxes will be deducted?
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When will my salary be paid?
Faculty on academic year appointments are paid the academic year salary in ten or twelve equal installments at the end of each month beginning with August or July respectively. Therefore, if you have elected twelve payments, your first paycheck for the academic year salary will be July 31st and the last one June 30th. Faculty with non-temporary regular academic year appointments may switch from ten to twelve payments or vice versa by completing a request form in Payroll by May 15, preceding the academic year.
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When are Summer salaries paid?
Summer Session salaries are paid on June 30 and July 31. If you are teaching 8 weeks the salary will be divided equally between the two months. If you are teaching only the first or second four weeks your salary will be paid on June 30th or July 31st respectively.
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I am receiving a "special compensation" for extra work I performed. When will I receive it and what taxes will be deducted?
Special Compensations are paid on the monthly paycheck. It will be paid on the paycheck of whichever month Payroll receives the approved Personnel Action Form prior to the payroll cutoff. It will be taxed together with your regular salary for federal and state income taxes, and FICA taxes.
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Merit
- When is this month's cutoff?
- When are merit timecards due?
- Can you tell me when my vacation/sick leave/comptime earned balances are?
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When is this month's cutoff?
The cutoff for determining the regular pay of hourly
merit employees and overtime and off-duty pay adjustments
for all merit employees is normally the second Saturday of
each calendar month. An exception is in December when it is
usually the first Saturday of the month.
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When are merit timecards due?
All Merit timecards should be submitted promptly at the end
of each week. Reviewed and approved time sheets are due in
Payroll the following Tuesday by noon. In case of absence,
the Timecard Manager assumes responsibility to ensure proper
completion and forwarding of the timecard.
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- Can you tell me when my vacation/sick
leave/comptime earned balances are updated?
Your vacation used, sick leave used, comptime
earned and comptime used will be updated the Friday afternoon
of week the timecard is processed. Vacation and sick leave
accruals will be updated when payroll is run the following month.
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Student
- What is this month's pay period/cutoff?
- How do I sign up for direct deposit?
- What address are student's paychecks mailed to?
- How do I make a change of address for purposes of my paycheck?
- How many hours can I work on campus if I'm enrolled in a class in the summer?
- What is the student employee pay rate?
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What is this month's pay period/cutoff?
Student payroll is every two weeks. Payroll Periods
& Paydates have been established can be
viewed.
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How do I sign up for direct deposit?
There is a
simple form
to fill out in Payroll, or you may call Payroll at x32656
to be sent a form. You should attach a voided check to the
form so the account and bank numbers can be reviewed by Payroll.
On the form you will need to report the bank, the account
#, and the ABA bank routing number, which generally is the
1st 9 digits in the bottom left corner of a check. You will
need to sign the form which is why we cannot sign you up over
the phone. If we receive the form before the 8th of the month
the direct deposit will be effective that month, otherwise
it will be effective the following payday. If your account
is with the UNI Credit Union, they will complete the form
for you, get your signature, and forward it to us.
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What address are student's paychecks mailed to?
This varies by month. During the academic year they are mailed to the local address as registered with the Registrar's Office, except for December and May checks which are mailed to your home address as registered with the Registrar's Office. The June, July, and August paychecks are mailed to your local address if you are enrolled for any class is the summer. If you show no enrollment, the checks will go to your home address. We recommend that all students use direct deposit as the mode of pay so that you do not need to be concerned with which address your paycheck will be mailed to.
Graduate Assistants paychecks are mailed to the address as last reported to the Human Resource Department.
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How do I make a change of address for purposes of my paycheck?
All changes of address for students can be made through Employee
Self Service in MEMFIS or through the Registrar's Office in
which case they must be in writing, not via a phone call.
We recommend the direct deposit mode of pay versus a mailed
paycheck so that you do not need to be concerned with which
address your paycheck will be delivered to in any particular
month.
Graduate Assistants can change the address their paychecks
and W-2 are mailed to through the Human Resource Department
or Employee Self Service in MEMFIS..
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How many hours can I work on campus if I'm enrolled in a class in the summer?
Any student enrolled in a summer class may only work 20 hours per week while classes are in session. If you are enrolled in class during only one of the 4 week sessions, you may work up to 40 hours per week during the session you are not enrolled in class. If you are not enrolled in summer classes at all you may work up to 40 hours per week. An exception has been made for dining center employees who may work up to 40 hours at any time of the year.
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What is the student employee pay rate?
Effective August 16, 2000, Work Study and Departmental Employment Students may be paid based on a new Wage Standard. CLICK HERE for information (PDF file). The dining centers have a different pay matrix, please contact your supervisor for pay rate.
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