Mozilla Thunderbird Email Client

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Launching Thunderbird E-mail

1. Click on the e-mail icon on your desktop to launch Thunderbird.
2. As Thunderbird loads, it prompts you to enter your e-mail password.
3. Type password and click OK.
4. Thunderbird will automatically check for new mail messages. New messages will appear in bold print.

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Reading an E-mail

1. Clicking on the message one time will open the message in the message preview area located below your inbox.
2. Double clicking the message will open it in a new window.
3. Once you have selected the message you have the option to:
• Reply: send a message back to the sender
• Reply All: send a message to all original recipients of the e-mail
• Forward: send the message to someone different
• Delete: send the message to the trash folder
• Junk: mark the message as junk mail
• Print: print the message

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Writing an E-mail

1. Click on write
2. A new window opens
3. Your e-mail address automatically appears in the from line
4. Type the person(s) e-mail address.
5. Type a short description of the message in the subject line.
6. Type your message in the large white box. You can change the formatting of your message by using the controls above the message box.

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Using the Compose Toolbar

• Send: delivers the message to specified recipients
• Contacts: opens your address book
• Spell: checks the spelling in your message
• Attach: used to attach documents to your message
• Security: gives information on the security level of your message
• Save: allows you to save your message

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Sending Attachments

1. Click on the paperclip Attach icon on the toolbar.
2. Attach File(s) screen allows retrieval of the file. Find the file from the Look in field.
3. Select file by double clicking on the file and this will place it in your email as an attachment.

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Reading Attachments

Attachments may contain viruses. We recommend that you not open unsolicited attachments. Also, we recommend that you keep up-to-date antivirus software installed on your computer.

1. Attachments will display at the bottom of the email message.
2. Double click on the icon by the attachment name and the document will open.

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Adding Names to the Address Book

When sending a message to someone who is not in your address book, a card is automatically created and added to your book for future use.

1. Click on Address Book
2. To add a new name, click on new card
3. Fill out the information on the card. None of the information is required, but it is recommended that the following information is filled out
• First
• Last
• E-mail
• Filling out the rest of the information is optional.
4. Click OK
5. The information is now available in your address book.

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Using the Address Book

Your address book can be used to enter the e-mail address of people you regularly e-mail.

1. Click on write
2. When you are ready to insert addresses click on Contacts
3. Click on the name or e-mail address you would like to enter and select either “Add to To:” or “Add to CC:”
   CC means Carbon Copy, meaning that a copy of the message will be sent to the address selected.
4. Once you are finished inserting addresses click either on the black X in the upper right hand corner or on Contacts again to close your address book.
5. Continue writing your message as usual.

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Junk Mail Controls

Junk mail controls can help you manage the junk mail delivered to your inbox.

1. To set junk mail controls go to the Tools menu and select Junk Mail Controls.
2. Click on the adaptive filters tab and make sure that the box for enabling junk mail detection is checked.
3. Click on the settings tab.
4. Make sure that the following boxes are checked
• Do not mark messages as junk if the sender is in my address book.
• When I manually mark messages as junk
  • Move them to the “Junk” folder
• When displaying HTML messages marked as junk, sanitize the HTML

Note that the box “Move incoming messages determined to be junk mail to:” has been left unchecked. Users must train Thunderbird to recognize messages that are junk mail before allowing it to remove messages automatically.

5. Junk mail controls will begin monitoring incoming e-mails. If the controls recognize a message as junk, they will mark it.

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Messages Marked Incorrectly

1. If junk mail controls accidentally mark a message as junk and it isn't,
1. click the not junk button
2. The junk mail marking will disappear
3. Future similar messages will not be tagged as junk
2. If junk mail misses a message that is junk
1. Select the message
2. Click the Junk icon on the tool bar
3. Future messages like it will be recognized as junk.

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Removing Junk Mail from the Inbox

1. Click on Tools and select Delete Mail Marked as Junk in Folder
2. Messages marked as junk will be sent to the Junk folder

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Setting Automatic Junk Mail Removal

Monitor the junk mail controls for a couple of weeks. Once you feel like Thunderbird is catching most of you unwanted mail without removing wanted messages you can opt to have Junk mail automatically sent to your junk folder.

1. Select Junk Mail Controls located under the Tools menu
2. Check the box “Move incoming messages determined to be junk mail to:”
3. It is recommended that you choose to move junk messages to the junk folder
4. Make sure you check your junk mail folder at least once every two days to make sure that wanted messages are not being classified as junk. You can also view the junk mail log, located in the Junk Mail Controls menu to review what messages are being recognized as junk.

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Adding a Signature to Your Email

1. Create your signature in a text file such as Notepad.

example: John Doe

   University of Northern Iowa

   Training Coordinator

   319-273-1111

2.  Save your text file on your computer.
3. Open Mozilla Thunderbird.
4. Click Tools > Account Settings.

5. On the Account Settings page, locate the text “Attach this signature:”

6. Click in the box by Attach this signature.
7. Click the Choose button and find the text file with your signature.
8. Click Ok.

Your signature will now appear on your e-mails.

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